Step-by-Step: Setting Up Time Miner for Your FirmImplementing new technology at your law firm doesn't have to be complicated. With Time Miner, you can start recovering lost billable hours in just a few steps. Whether your firm uses Clio, MyCase, Outlook, Gmail, RingCentral, or Dialpad, Time Miner integrates seamlessly to help you capture every call, text, and email you may have missed.
Here's a step-by-step guide to getting started:
Step 1: Create Your Time Miner Account
Head to TimeMiner.com and sign up. You'll be prompted to choose a subscription plan: monthly, quarterly, or annual. Many firms start with monthly to test the waters, but most quickly see the value and switch to annual for the cost savings.
Step 2: Connect Your Platforms
Time Miner works best when connected to the tools you already use every day:
- Email: Outlook or Gmail
- Phone & Messaging: RingCentral or Dialpad
- Case Management: Clio or MyCase
Simply follow the prompts to authorize access. This ensures Time Miner can securely scan past activity and create accurate time entries tied to your clients.
Step 3: Import Your Contacts
Time Miner matches calls, texts, and emails to your client list. Syncing your contacts ensures every communication is tied to the correct matter. This step is crucial for accuracy in billing and reporting.
Step 4: Run Your First "Mine"
Once connected, run a retroactive scan. By default, Time Miner will pull the last 30 days of communications. (If you need a deeper history, reach out to support for extended options.) In just minutes, you'll see how much time was previously slipping through the cracks.
Step 5: Review & Edit Time Entries
Time Miner automatically generates time entries with:
- Date and time of activity
- Duration of call, text, or email
- Client name (matched from your contacts)
You can review, edit descriptions, and approve entries before they're exported. This gives you complete control while eliminating the manual work.
Step 6: Export to Your Billing System
Approved entries can be sent directly to Clio, MyCase, or exported into your existing billing workflow. From there, they're ready to be invoiced - ensuring no client interaction goes unbilled.
Step 7: Enjoy the Results
Within your first billing cycle, you'll see the difference. Most firms recover far more in lost revenue than the cost of the subscription - often in the very first month. Plus, attorneys gain peace of mind knowing they no longer have to track every second manually.